THE PLATFORM / MAVLINE OS

A connected operation.
Not another place to chase it.

Mavline OS is being built to move routine work between order handling, carrier booking, operations and finance—while giving your team a clear place to supervise decisions.

Mavline OS is in development. Explore the product preview and discuss deployment availability.

Book an OS walkthrough ↗Run a load →

THE OPERATION IS PHYSICAL.

The context should
travel with it.

MAVLINE AT WORKIllustrative OS preview

01 / THE INPUT

“Dallas → Denver. Pickup tomorrow.”

02 / AI UNDERSTANDS & CHECKS

Reads the email and attached rate confirmation.

Checks locations, dates and required fields.

03 / SOFTWARE TAKES THE NEXT STEP

Creates the load in the connected TMS.

Load record created · TMS receipt retained

Sample data · no external actions

BOOKING TO BILLING

See how the work connects.

Explore the handoffs, the evidence and the point where your team decides.

ONE SHARED OPERATING RECORD

Context, rules and evidence move with the load.

ILLUSTRATIVE WORKFLOW / MV-841601 / 05

ORDER + CARRIER

Start with a usable load record.

Bring the order, carrier acceptance and customer instructions together. The same context travels into dispatch and every follow-up.

01 / THE INPUTOrder + accepted tender

02 / CONTEXT + YOUR RULES

Match the lane, dates, equipment and carrier to the customer’s rules.

03 / THE NEXT ACTION

Create the load and carry its instructions into the connected TMS.

TMS / LOAD RECORD

A working record. Source and acceptance attached.

Carrier and rate commitments follow your agreed authority.

Product preview · sample data · no external actions. Connected scope and permissions are agreed for each deployment.

Try the complete interactive load →

Explore the written workflow:

Booking: Bring the order, carrier acceptance and customer instructions together. The same context travels into dispatch and every follow-up. Carrier and rate commitments follow your agreed authority.
Execution: Connect driver check-ins with the appointment and the customer’s instructions. Keep routine follow-up moving, including the handoff between shifts. Conflicting facts hold the affected action for review.
Exception: A breakdown or appointment change needs more than an alert. Bring the known facts, missing information, impact and response options to the person with authority. Recovery spend and commercial changes require defined authority.
POD: Physical delivery is one milestone. The signed document is another. Chase missing PODs and hold incomplete or wrong-load documents for correction. A delivered status alone does not make the file billing-ready.
Billing: Prepare the invoice packet using the customer’s instructions. Keep invoice submission, customer receivables and carrier payables visible as separate states. Invoice submitted ≠ customer paid. Carrier payment needs its own approval.

HOW WORK GETS DONE

AI interprets. Rules govern. Software executes.

Understand the context

Extract the request, match it to the load and identify missing or conflicting facts. Preserve the source.

Apply the playbook

Check customer instructions, permitted actions and authority limits. Prepare a decision outside those boundaries.

Confirm the outcome

Execute the permitted action. Retain destination and acknowledgment. Reconcile uncertainty before retrying.

YOUR COMPANY PLAYBOOK

Different customers. Explicit rules.

Example instruction	What the system prepares	Where authority stays
Approved carriers below $1,850	Equipment check, carrier option and tender	An unapproved carrier or higher rate needs the broker.
No unverified ETA	Source comparison and conflict summary	Affected communication stays held until facts are resolved.
Invoice through customer portal	Accepted POD and invoice packet	A portal receipt confirms submission. An email is not equivalent.
Finance approves carrier payments	Matched invoice and payment proposal	Prepared, approved, submitted and bank/provider-confirmed are separate.

THIRTEEN CONNECTED STAGES

From order intake to reconciled outcomes.

The routine sample uses an example company policy. It does not connect to real systems or move money.

Turn an order into work.

Read the stops, dates and references. Compare them with the customer playbook. Request anything missing.

TMS · Order record · Order fields accepted by the sample TMS.

Prepare the right carrier option.

Match the load to an approved carrier. Check the equipment and compare the rate with the example $1,850 authority limit.

Carrier desk · Prepared option · Approved sample carrier. Proposed rate: $1,800.

Get the tender accepted.

Send the tender under the example standing authority. Match the response to this load and record acceptance.

Carrier · Tender · Sample carrier accepted the $1,800 tender.

Make the next commitment clear.

Send approved stop details, record acknowledgment and schedule the first check.

Carrier · Dispatch instructions · Instructions acknowledged. First check scheduled.

Keep routine work moving.

Compare the updates and verify the ETA. Save the permitted status and schedule the next follow-up.

TMS · Shipment timeline · Pickup status saved. No decision needed.

Confirm delivery, then collect proof.

Record physical delivery and open a separate document task. Arrival alone does not accept a POD.

TMS · Delivery status · Delivered Tue 14:12. POD still required.

Accept the right evidence.

Match the load, signature and readable fields to the customer’s requirements. Reject incorrect evidence.

Document record · Accepted POD · Correct, signed POD accepted in the example.

Submit a complete invoice.

Assemble the packet and submit through the customer’s required portal. Retain the submission receipt.

Customer portal · INV-8416 · Portal receipt DEMO-1042 confirms submission.

Match the actual customer receipt.

Compare funds received with the invoice. Keep missing or partial amounts open.

Accounts receivable · Receipt match · Sample $2,100 receipt matched to INV-8416.

Prepare the carrier payment.

Match the $1,800 carrier invoice and prepare a payment proposal. No money moves at this stage.

Accounts payable · Prepared proposal · Prepared; awaiting finance authority.

Your team authorizes payment.

Show the payee, amount and supporting records to an authorized finance operator.

Finance · Human decision · Approval required before submission.

Submit once. Check the outcome.

Submit with a unique action reference. Record the provider acknowledgment; submission is not settlement.

Payment provider · PAY-DEMO-8416 · Sample provider accepted submission.

Close only what is confirmed.

Match the confirmed settlement to the carrier payable. Keep the customer receipt and carrier payment evidence separate.

Ledger · Reconciled payable · Sample bank/provider confirmation matched.

CONTROL THAT SURVIVES THE HANDOFF

Each state says what it means.

FACT TRUST GATE

Disagreement is not a guess.

A driver says 8 pm; another source says 10:30 pm. The affected action pauses while the operator reviews and resolves the sources.

DURABLE EXECUTION

Unknown is not failed.

A timeout can hide a successful send. The intended model checks the destination before retrying an uncertain action.

FINANCIAL STATES

Delivered is not closed.

Delivery, accepted documents, invoice submission, customer receipt and carrier settlement each require their own evidence.

Preview with a defined deployment boundary.

The implementation, connector behavior, permissions and failure handling must be demonstrated for the agreed live scope.

START WITH YOUR OPERATION

See where your work
could flow better.

Explore the OS with the founder. Discuss one workflow, your existing systems and the control your team needs.

Book an OS walkthrough ↗No production access or confidential documents needed for the first conversation.

A connected operation.Not another place to chase it.

The context shouldtravel with it.